Executive Assistant

  • Full Time
  • CA-San Francisco
  • Mid Level

Website asana Asana

We’re looking for an equally ambitious and highly skilled administrative professional to help us achieve our mission of enabling the world’s teams to work together effortlessly. We are expanding our team and hiring for multiple strategic Administrative Business Partners, to support senior leaders on our Business, Revenue, Legal, HR, Finance, IT, Engineering and Product teams. You will partner directly with your leaders to help them achieve their goals and objectives as well as work with the larger admin team.

This role will join the Admin Operations team, ensuring we are delivering a best-in-class experience that supports our culture and mission. We are “people” people, we’re handy people, we are technical people, and above all, we are those who care about empowering our team to be the best they can be.

At Asana and on the Administrative Operations team, we’re reducing the “work about work”.

We operate under a centralized model, reporting into the global Head of Administrative Operations — accountable both to our leaders and to one another. This model supports our career development by creating an environment that nurtures the continuous evolution of our experience and skills through peer mentorship and reporting into managers with career administrative experience.
We are key to creating the leverage necessary for our leaders and their teams to achieve their objectives and move the business forward.
We are committed to outstanding collaboration in order to operate with efficiency, effectiveness and velocity.

What you’ll achieve

Understand business priorities of your leaders in order to best leverage their time
Strategic calendar management with strong attention to accuracy & detail
Manage and coordinate logistics for internal and external meetings
Handle inquiries quickly, proactively, and follow through on tasks to successful completion
Support your leaders in maintaining relationships with key people to ensure continuity in communications and to surface and pursue opportunities for collaboration
Embody the culture, values, and goals of your leaders when engaging with internal and external stakeholders
Assist with special projects as needed
Identify operational weaknesses and help refine processes or develop new ones
Collaborate with other members of the admin team to provide seamless support for all Asanas

About you

4+ years of leadership support (Director, VP, C Suite) or similar experience
Experience with Google Workspace (Gmail, Calendar, Drive, Docs, Sheets, Slides, Forms)
Understand the highly flexible nature of support work and are comfortable with being available in person and onsite as needed
Are able to prioritize business needs and make trade-offs across all stakeholders accordingly
Relentlessly achieve inbox zero daily
Have an incredible attention to detail and commit to flawless execution on tasks
Ability to navigate, digest, and make decisions amidst ambiguity
Are technologically savvy with the ability to quickly adapt to new applications and tools
Are a self-starter who can determine priorities and make trade offs when needs change
Have discretion and sensitivity towards confidential information
Are proactive and motivated to iterate on current processes and build efficient systems
Have professional polish in both internal and external interactions and the ability to exhibit grace and composure under pressure
Are committed to collaboration and teamwork—you’re a believer in “it’s what we do and how we work”


About us

At Asana, you’ll do meaningful, purpose-driven work. We’re not just building a product that helps people be more productive—we’re helping teams and organizations reach their goals together. For the past six years, we’ve been recognized as an award-winning workplace by Fortune and Great Place to Work, Fast Company, Glassdoor, and Inc. Magazine. Our inclusive culture is intentionally built to enable our teams to be creative and make an impact. With offices all over the world, we’re excited to get back to in-person collaboration along with a hybrid schedule for balance and flexibility in life and work. We’re looking for passionate individuals to join us on our journey. Come do great things with us.

To apply for this job email your details to daniellejames@asana.com