Lead Program Officer, Community Resources (North Western Europe)

  • Full Time
  • Remote
  • Senior Level
  • Dec 31, 2022

Website Wikimedia Foundation


The Wikimedia Foundation is looking for a Lead Program Officer to join our team, reporting to the Manager of Regional Programs. As the Lead Program Officer for North Western Europe (NWE), you will be responsible for managing the region’s Wikimedia Foundation Fund programs, which primarily support movement affiliate programming. The Lead Program Officer will also facilitate and support the work of the NWE Regional Fund Committee and manage a portfolio of approximately $3.5M USD. There are two rounds of funding annually which are run through a participatory grantmaking process. In addition, you will engage regularly with members of the Wikimedia Movement and serve as a bridge to understanding the communities in the region. As a member of the Community Resources team, you will support various projects on the team as well as collaborate with different teams at the Foundation to support grantee partner programmatic work.

In the role, you will be responsible for 1) outreach to the grantee partners supporting their application, reporting and learning pathways, 2) manage the participatory decision making process and facilitating the NWE regional fund committee, and 3) work with the Community Resources team to review, iterate and adapt to meet its goals of moving towards a trust based philanthropy approach.

This is a remote role. Interested applicants from Europe and with French or Spanish language skills are encouraged to apply.

You are responsible for:

Contributing to the strategic direction of the team
Continually develop the program to support the priorities of the Foundation and the goals of the Wikimedia movement
Support the development and implementation of a measurement and evaluation system to track ongoing progress for the grants program
Ability to proactively network, identify, and recruit prospective grantees
Apply your domain expertise in free knowledge ecosystems and volunteer communities to support the design and implementation of solutions that achieve the desired outcomes of the 2030 Strategic Direction and Movement Strategy
Supporting the grants cycle
Oversee one of the grants proposal process from start to finish
Manage communications related to the grants cycle
Work closely with grant applicants in the preparation of their proposals and reports, providing guidance on strategic planning, programming, staffing, board development, and financial management
Support due diligence and eligibility reviews for interested organizations
Coordinate WMF staff, committee, and community inputs following the grants process, and ensure timely creation of expert materials in preparation for proposal review
Work together with the Grants Administrator and the Finance & Administration team to obtain approvals, disburse and track grant funds, and ensure that accurate data is maintained in the Fluxx grants database
Evaluate the annual plan grant process after each round, summarize feedback and implement recommendations for process improvements
Review mid-term and final grant reports, provide feedback to grantee, and share findings with committee, fellow staff, and the community at large
Support grant analysis on impact of funds, share results publicly
Hold regular meetings with grantees
Conduct site visits and document and share learning with relevant stakeholders
Update the grants space on Meta wiki as needed
Facilitating the grants committees’ participatory decision-making
Recruit and orient new committee members
Facilitate regular committee meetings
Create and analyze the results of surveys and other assessment tools at all stages of the review process
Co-create and publish detailed public staff assessments of each proposal
Create or coordinate analysis, including detailed financial analysis, and oversee all material in preparation for deliberations, and be prepared to field detailed questions about proposals and analysis from the committee during the deliberations
Skills and Experience:

Solid knowledge of trust-based philanthropy or community-based grantmaking;
Experience in grantmaking, particularly in an international context
Experience in nonprofit capacity building as a funder, consultant, or nonprofit leader;
Strong strategic and analytical skills and creative problem-solving ability;
Excellent organizational skills and judgment; ability to prioritize work, manage time and multiple priorities, and meet deadlines; attention to detail and accuracy; the ability to set realistic goals and objectives;
Proven ability that would translate to creating constructive partnerships with the Wikimedia community, stakeholders, and fund-seekers: skills in facilitating engaging, motivating, coordinating and supporting volunteer communities, and in negotiating the sometimes chaotic and contentious nature of free-thinking communities
An open and transparent communication style; ability to engage and have dialog with individuals in a public setting and in a non-polarizing way
Willingness to accommodate scheduling requirements of frequent interactions across time zones, with individuals and organizations across the world
Proven English proficiency in written and spoken communication, including speaking in front of large groups and reacting publicly in high pressure situations, and comfort in producing widely distributed written material
Fluency in another language other than English, preferably in French or Spanish
Demonstrated commitment to and belief in equity, inclusion, and diversity
A global perspective, with significant experience living or working internationally
This position may require 3-6 international trips each year when circumstances allow
Additionally, we’d love it if you have:

Experience working with online communities, particularly in the free knowledge movement
Experience in participatory decision making structures
Passion for or experience contributing to Wikipedia/Wikimedia project
About the Wikimedia Foundation
The Wikimedia Foundation is the nonprofit organization that operates Wikipedia and the other Wikimedia free knowledge projects. Our vision is a world in which every single human can freely share in the sum of all knowledge. We believe that everyone has the potential to contribute something to our shared knowledge, and that everyone should be able to access that knowledge freely. We host Wikipedia and the Wikimedia projects, build software experiences for reading, contributing, and sharing Wikimedia content, support the volunteer communities and partners who make Wikimedia possible, and advocate for policies that enable Wikimedia and free knowledge to thrive.

The Wikimedia Foundation is a charitable, not-for-profit organization that relies on donations. We receive donations from millions of individuals around the world, with an average donation of about $15. We also receive donations through institutional grants and gifts. The Wikimedia Foundation is a United States 501(c)(3) tax-exempt organization with offices in San Francisco, California, USA.

As an equal opportunity employer, the Wikimedia Foundation values having a diverse workforce and continuously strives to maintain an inclusive and equitable workplace. We encourage people with a diverse range of backgrounds to apply. We do not discriminate against any person based upon their race, traits historically associated with race, religion, color, national origin, sex, pregnancy or related medical conditions, parental status, sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, genetic information, or any other legally protected characteristics.

If you are a qualified applicant requiring assistance or an accommodation to complete any step of the application process due to a disability, you may contact us at recruiting@wikimedia.org or +1 (415) 839-6885.

To apply for this job please visit grnh.se.